Senior Management Secretary – Nigeria

Our client

Adexen Recruitment Agency is looking for a Senior Management Secretary for an international Oil & Gas company involved in multiple projects within Nigeria and outside the country both offshore and onshore.

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Job description

The ideal candidate will be responsible for:

• A wide range of administrative and executive support related task.
• Supervises other administrative/secretarial staffs as required.
• Lead others who provide administrative support.
• Understanding and providing support to the management team HSEQ and emergency response responsibility.

The Senior Management Secretary reports to the Senior Management Personnel & functionally to the Managing director/VP Nigeria
The position is based in Lagos.

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Responsibilities

• Interprets company policies, anticipates and prepares materials needed by the management team for conferences, correspondence, appointments, meetings, telephone calls e.t.c and informs management on matters to be considered.
• Composes and signs and releases a variety of correspondence and communications on behalf of the management team.
• Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
• Assist in recording of Management Site Visits, Lessons Learnt, Site Sponsor and activities.
• Reviews and summarises miscellaneous reports and documents; preparing background documents and outgoing mail as necessary.
• Communicates and handles incoming and outgoing electronic communications on behalf of the team.
• Organises and maintains confidential information.
• Manage inboxes and calendars as necessary.
• Will be required to research and prepare reports, brief and meeting notes.
• Operates autonomously and keeps the management teams operations functioning efficiently and even during travel periods.
• Interacts with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
• Will act on behalf of the management team as specifically delegated while complying with company authority matrix
• Responsible for interacting with management team, between country & territory org as well as Executive management

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Qualifications et experience

• University degree in Business or social course or HND in Secretarial studies.
• A Masters degree will be an added advantage.
• Minimum of 5yrs experience on a similar role.
• Excellent dairy management skills, including the co ordination of meetings and teleconferences.
• Experience in scheduling travel arrangements for management.
• Strong knowledge of proprietary MS Office software, including Word, Excel, PowerPoint and Outlook.
• Capacity to adapt quickly to changing situations.
• Good communications and organisational skills.
• Ability to work under practically no direction or supervision.
• Strong decision ability and interaction with senior staff at all levels
• Must be detailed with a high level of professionalism and confidentiality
• Must be resourceful, proactive, flexible and efficient.

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What is on offer

Attractive package

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If your experience, personal characteristics and qualifications meet the position specifications and your personal objectives are to seek such a challenge, then we would like to hear from you with details of your current earnings, up to date CV and explanation as to why your achievements to date fit you for consideration.

Apply